Submitting records

Please note that when you submit records to HBRG they may be made available freely to members, submitted by HBRG to national recording schemes, and placed by HBRG on the NBN Atlas with full public access. If you wish any restrictions to placed on the availability of data, please make this clear at the time of reporting.

A full statement of the conditions is available here.

Anyone is welcome to submit records of interest to the group by email to .   Always include species, date, place, 6-figure OSGR (where possible, but at least the 10km square) and any other notes on behaviour or habitat.

Sending records to iRecord and iNaturalist is NOT recommended unless you also copy the record to HBRG.  Verifications given on these and other similar platforms cannot be relied on, so if you use these please include the link to your post, or attach any photographs for confirmation.

Download a 'Best Practice' guide (.pdf, 120Kb).

Submit a single record online.

Download a blank Excel spreadsheet (.xls, 14Kb).

Grid Reference Finder read OS grid references direct from a map. 

Convert between different OS and lat/long formats on our site.

Convert multiple lat/long coordinates to OSGRs (external sites).

If you are uncertain of the identification, a photograph can be emailed to when, with luck, one of our members will be able to help.  Alternatively, consult the appropriate identification resource.

SNH has special responsibility for Invasive Non-native Species (INNS), species listed in the EU Habitats Directive, and species on the Scottish Biodiversity List.  Please be aware of the importance of these, and report them when you find them.  See further information for INNS, the Habitats Directive (.pdf file), and the SBL (.xls file, 1.5Mb).

The map opposite shows where the main gaps are in our data.  The larger the dot, the more records we have in our database.  Hectads (10km squares) shown white are not devoid of records, but each has fewer than 100 in total.  The poorest-recorded areas show up well: inland Caithness and Sutherland, Lochaber and N Skye, the high ground W of the Great Glen and on our S boundary. 

Some of these squares may be quite well covered for some species groups (e.g. vascular plants, butterflies, bumblebees), but the map should give a guide to areas where general recording will be most rewarding.

Poor coverage

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